The Best Way to Save Outlook Emails

Outlook is the default choice for many organizations. It is a secure and versatile environment for correspondence, task management, and more. However, there is a downside: the PST format is not supported by other software. So, how to export or archive your emails to make them readable?

The system gives few options, and the most popular formats are ignored. Without a Total Outlook Converter, conversion is a hassle. For instance, to turn a message into a PDF in Windows 7, you should first save it as HTML and then open it in the Word processor. Automatic utilities solve all existing problems at once. 

Range of Possible Formats

Most commonly, users want to turn their mail into PDF, DOC, HTML, XHTML, TXT, TIFF, JPEG, or MBOX, or EML. All of these formats may be supported by a single tool. For instance, if you are preparing evidence for a trial, you will need to turn the messages into PDF. It is even possible to create its non-searchable type or PDF/A (for archiving). 

On the other hand, converting the files to MBOX will make them recognizable for other clients. You can open the messages in Gmail, Mozilla Thunderbird, Apple Mail, and other systems. Whatever the goal, there is one universal solution — the converter. 

Convert with Attachments

Professional tools can transform emails with any attachments. For instance, with Total Outlook Converter, you can calibrate the output in myriad ways. The options include:

  • keeping attachment details;
  • saving attachments in a new folder;
  • unpacking zipped attachments;
  • including attached images into the final document;
  • resizing large images;
  • converting attached messages/documents or saving them to a file,
  • and more.

The Biggest Problem With Outlook

Despite the wide functionality, users complain of one major inconvenience. Outlook does not allow them to save more than one email at once. For instance, if you need to save a dozen messages as PDFs, you should use the Microsoft Print To PDF utility to save every item separately. 

Converting attachments is simply out of the question. Messages themselves may be saved in a limited number of formats: simple text (TXT), Outlook template (OFT), Outlook Message Format (MSG), MHT, and HTML. Aside from the latter, these types can hardly be called universal. It is a hurdle for users who want to make their emails accessible for other software and OS.

The Bottom Line

The Outlook environment has its own flaws, including the limited range of formats for saving. You could turn your emails into PDF or HTML one at a time, but what if there are hundreds of items to export? A manual transfer would take ages, and the format options are too narrow. 

An all-in-one converter is what every user needs. Emails and attachments are transformed into different widely accepted formats quickly and easily. Just choose the messages, adjust the settings, and hit “Start!”